While SharePoint 2016 is an evolutionary update from SharePoint 2013, it does introduce some real power that differentiates it from its predecessor. Many of these features are within the infrastructure areas that are preparing SharePoint on-premises installations to be “hybrid first” deployments, but that same Cloud integration brings some of the features into parity with Office 365. We explore the areas of Compliance and Security which really benefit from these capabilities.
The Compliance Center in SharePoint 2016 allows you to identify and search for sensitive content in both SharePoint Server 2016 and OneDrive documents.
Search for sensitive content across SharePoint Server 2016, SharePoint Online, and OneDrive for Business.
Leverage 51 built-in sensitive information types. These include credit cards, passport numbers, Social Security numbers, and more which can be found on TechNet. Though the article says it’s relevant to Exchange 2016 it also applies to SharePoint 2016. It includes a variety of country-specific bank routing formats to ensure your global solution has global context.
DLP Queries: In the Compliance Center you can use the eDiscovery site collection to discover sensitive content relating to common industry regulations from the SharePoint eDiscovery Center, identify offending documents, and export a report. From there, your IT and compliance staff have the ability to perform ad hoc or regular reporting to provide the necessary insight into the unstructured content stored in SharePoint environment(s).
DLP Policies: Use the Compliance Policy Center site collection to notify end users and administrators when documents with sensitive information are stored in SharePoint and automatically protect the documents from improper sharing. You can also create basic policies that allow you to delete content in OneDrive for Business much like you can with standard retention policies. The policies allow you to ensure that your SharePoint investment is providing the security and compliance posture that modern organizations require forr their digital systems.
As you can see from the above, SharePoint 2016 provides some very robust tolls to protect your intellectual property, better guarantee regulatory and industry compliance, and provide the tools your staff requires to perform proactive and ongoing governance.